Despite the promise of a no-paper world, paper is still part of business. When you need to get a new printer or copier for your business, you need to find office equipment that meets your needs, contains costs, and uses minimal resources. That will give you the functionality you need without spending more than you have to.  Here are seven critical questions you need to have answered in order to ensure you select the right printer or copier for your business needs.

1. What does your office or workgroup normally print?

Most offices print documents of some sorts. Others need to be able to put together advertising materials and other items that require special features on the printer and advanced copier functionality.

2. How much printing and copying does your business or workgroup do?

Some businesses print only a few documents a day. Others print and copy hundreds. When selecting a new piece of office equipment, you need one that can keep up with your current demands and handle any expansions you think might come along in the next few years.

3. Do you need the option to print or copy in color?

Most printing is still done in black and white. However, some businesses do quite a bit of color printing and copying. If your office needs a color option, you need to keep that in mind when selecting the right office machines for your business.

4. What level of print quality do you need?

Some printers are good for office documents that don’t go out to clients. However, when you need to put together materials to go out to clients, you need a printer and copier that can produce high-quality documents efficiently and quickly.

5. How many sizes of paper do you need to handle?

Your business may only print or copy documents on 8.5″ x 11″ paper. However, many companies need the option to select other sizes like legal (8.5″ x 14″) or ledger (11″ x 17″).

6. What level of service contract do you need for your office equipment?

Some companies can handle most of their own printer and copier needs, only scheduling a technician when the printer is having problems. Other companies want a service contract where the service company comes in routinely to perform preventive maintenance and repair on all of the office equipment as well as replenish supplies. The more comprehensive the service contract, the higher the price will be.

7. What other functions do you need your office machines to do?

Modern office equipment can do much more than just print or make copies. They can scan, fax, collate, and even staple. A multi-function printer takes up less office space and is often less expensive than having multiple pieces of equipment.

For more information on our products and services, or for any questions you might have, call us here at Tascosa Office Machines. Our phone number in Amarillo is (806) 373-6268. We are also located in Lubbock Texas, Lamesa Texas, Hobbs New Mexico and Roswell New Mexico so check out our Locations Page to contact our office nearest you. You can connect with us via email on Contact Us. Take some time to browse through our full line of products and services. We look forward to serving you.  Remember “If you need it, We’ve got it!”